What does this process cost you today?

Pick a process that runs by hand. Twelve questions, about three minutes. Afterwards you know what it costs per year and how much of it could run by itself. No sign-up, and you can share the result as a link.

Or look at an example:

From an estimate to a number you can check

The video shows the path in under a minute. Below are the details for each step.

  1. 1

    Estimate

    in the calculator, about three minutes

    In the calculator you enter case volume, time per case, people involved and errors. From that comes what the process costs per year today. You see every assumption and can change it. In the 30-minute initial call we then check together whether the estimate fits your day-to-day. If automation does not pay off, we say so.

  2. 2

    Measure

    in the workshop, 2 to 3 hours

    In the workshop we assess how the process runs today, together with the people who know it, and re-measure what you estimated. Your estimate becomes the baseline: the state that everything later is compared against, including the ROI.

  3. 3

    Prove

    in the project

    Before anything is implemented, we agree on the metrics (KPIs) by which we measure success. After go-live we measure the same figures from the system and set them against the baseline. From that we work out costs and benefits, and with them the ROI. Every number can be checked.

  4. Goal

    Cheaper processes

    in operation

    The process should run cheaper overall, so that the ROI turns positive. Costs arise over the course of the project. First benefits can appear before go-live, because you understand the process better. After that they grow with every case that runs by itself. Once the benefit catches up with the costs (break-even), the project pays off. Whether and when that happens for you is shown by the measured figures, not by a forecast.

What we compare before and after

The same four measures as in the calculator.

MeasureBefore (baseline)After
Cases per yearyour estimate, re-measured in the workshopcounted from the system
Working time per caseyour estimate, re-measured in the workshopderived from the system
Errors and reworkyour estimate, re-measured in the workshopcounted from the system
Waiting time from receipt to doneyour estimate, re-measured in the workshopderived from timestamps

The calculator estimates what the process costs today and names neither break-even nor ROI. The workshop measures today's state, the project proves the change, and only from that do we work out the ROI. We agree with you which metrics matter for your process before we start.