An administration with hundreds of processes
The processes were maintained in a very wide Excel file. Today a tool assesses the potential, and for every process it is recorded who changed what.
Excel as a database: when the spreadsheet is no longer enough
When a spreadsheet carries a whole process, an application with one shared status helps: everyone sees who changed what, and reports are automatically up to date.
What we often hear
"15 people edit our Excel list at the same time and it is always locked. What is the alternative?"
Today
- Excel by email
- Excel list
- gather figures
- Report
Afterwards
- Input form
- one data source
- report updates itself
- dashed: by hand
- pink: runs by itself
- blue: a person decides here
What changes
One version for everyone.
No more copies going around by email, no locked file. Everyone works from the same basis.
Every change can be traced.
Who changed what and when? It is recorded alongside, without anyone having to maintain a "last changed" column.
Figures you can understand and check.
The report makes clear where each figure comes from and how it is derived. Reports are up to date without being pieced together before every meeting.
From our projects
A social organisation
Instead of one 33-page report a year, there are daily reports, with a dedicated page showing where each figure comes from.
How we get started with you
- 1 / 4
Initial call
30 minutes, free of charge
You tell Matthias which process is costing you time right now. He listens, asks questions and tells you honestly whether we can help. No preparation needed, an example from your everyday work is enough.
Result
An honest assessment of whether a next step is worth it.
- 2 / 4
Workshop
2 to 3 hours
We sit down with you and the colleagues who run the process every day. They show us how it really works, with all its exceptions. Then we work out together what the process costs today.
Result
An order of priorities, a calculation and material you can put in front of management.
- 3 / 4
First project
one process with noticeable relief
We start with the process where the relief is felt fastest. Beforehand we agree how we will measure success. Your team tests with real cases and tells us what doesn't fit yet.
Result
A process that runs in everyday work.
- 4 / 4
Expansion and operation
the way you want it
Once the first process runs, you decide how to continue. Further processes use the same connections and are added faster. We take care of operation, or we hand everything over to your IT with documentation.
Result
A documented solution that does not depend on us.
Book an initial call
30 minutes, free of charge. Afterwards you have a first honest assessment.
Do the maths yourself first, if you likeWho on your side is involved
You
You bring the process and champion the project internally. From us you get an order of priorities, a calculation and material for management.
The people in the process
They know the exceptions and where things get stuck. That is why they are involved from the start, not only at roll-out.
Your IT
They work out with us access, where it runs and which connection to your software is possible and sensible.