A regional utility
Requisitions ran on paper and email, through several hands. Today the requisition runs digitally through the chain of managers, is signed digitally and archived. Further forms are added without rebuilding anything.
Digitising your approval process, with digital signatures
Everyone sees where a case is and who approved what and when. Signing is digital, instead of printing, signing and scanning.
Related reference projects
- AlbWerk
What we often hear
"Nobody here knows where a purchase requisition currently is. How do we get approvals with signatures done digitally?"
Today
- Form
- print, sign
- scan, chase up
- Filing
Afterwards
- Form
- Approval chain
- Managers approve
- Archive
- dashed: by hand
- pink: runs by itself
- blue: a person decides here
What changes
Everyone sees the status.
Where is the request, whose turn is it? Everyone who needs to know can see it. No more phoning around.
Every approval with a name and a time.
You can trace who approved what and when, and it is properly archived. We agree the right signature for each document with your requirements.
Set up once, usable for more forms.
The first approval lays the foundation. Further forms use the same connections and are added more quickly.
From our projects
How we get started with you
- 1 / 4
Initial call
30 minutes, free of charge
You tell Matthias which process is costing you time right now. He listens, asks questions and tells you honestly whether we can help. No preparation needed, an example from your everyday work is enough.
Result
An honest assessment of whether a next step is worth it.
- 2 / 4
Workshop
2 to 3 hours
We sit down with you and the colleagues who run the process every day. They show us how it really works, with all its exceptions. Then we work out together what the process costs today.
Result
An order of priorities, a calculation and material you can put in front of management.
- 3 / 4
First project
one process with noticeable relief
We start with the process where the relief is felt fastest. Beforehand we agree how we will measure success. Your team tests with real cases and tells us what doesn't fit yet.
Result
A process that runs in everyday work.
- 4 / 4
Expansion and operation
the way you want it
Once the first process runs, you decide how to continue. Further processes use the same connections and are added faster. We take care of operation, or we hand everything over to your IT with documentation.
Result
A documented solution that does not depend on us.
Book an initial call
30 minutes, free of charge. Afterwards you have a first honest assessment.
Do the maths yourself first, if you likeWho on your side is involved
You
You bring the process and champion the project internally. From us you get an order of priorities, a calculation and material for management.
The people in the process
They know the exceptions and where things get stuck. That is why they are involved from the start, not only at roll-out.
Your IT
They work out with us access, where it runs and which connection to your software is possible and sensible.