Automating processes: what pays off and where to start

Process automation pays off for processes that occur often, cost time and follow clear rules. This can be identified and calculated in advance. The result is an order of priorities and arguments for management.

Related reference projects

  • Digitalisierungszentrum Ulm | Alb-Donau | Biberach | Neu-Ulm

What we often hear

"I have been asked to drive digitalisation in our company. Where do I start, and which processes are worth automating?"

Today

  1. lots of ideas
  2. gut feeling
  3. Management

Afterwards

  1. Process list
  2. do the numbers
  3. Priorities and calculation
  4. Management
  • dashed: by hand
  • pink: runs by itself
  • blue: a person decides here

What changes

Calculate first, then decide.

How often does the process occur, how long does it take, where do errors happen, how much effort goes into it? If it does not pay off, we say so.

With the people who know the process.

How long something really takes and where it gets stuck is known by the people who work in it. That is why we look at the process with them and do the numbers with them.

Material for management.

You get an order of priority and a calculation you can pass on internally. We work out the business case together.

How we get started with you

  1. 1 / 4

    Initial call

    30 minutes, free of charge

    You tell Matthias which process is costing you time right now. He listens, asks questions and tells you honestly whether we can help. No preparation needed, an example from your everyday work is enough.

    Result

    An honest assessment of whether a next step is worth it.

  2. 2 / 4

    Workshop

    2 to 3 hours

    We sit down with you and the colleagues who run the process every day. They show us how it really works, with all its exceptions. Then we work out together what the process costs today.

    Result

    An order of priorities, a calculation and material you can put in front of management.

  3. 3 / 4

    First project

    one process with noticeable relief

    We start with the process where the relief is felt fastest. Beforehand we agree how we will measure success. Your team tests with real cases and tells us what doesn't fit yet.

    Result

    A process that runs in everyday work.

  4. 4 / 4

    Expansion and operation

    the way you want it

    Once the first process runs, you decide how to continue. Further processes use the same connections and are added faster. We take care of operation, or we hand everything over to your IT with documentation.

    Result

    A documented solution that does not depend on us.

Book an initial call

30 minutes, free of charge. Afterwards you have a first honest assessment.

Do the maths yourself first, if you like

Who on your side is involved

You

You bring the process and champion the project internally. From us you get an order of priorities, a calculation and material for management.

The people in the process

They know the exceptions and where things get stuck. That is why they are involved from the start, not only at roll-out.

Your IT

They work out with us access, where it runs and which connection to your software is possible and sensible.

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